Governed Intelligence for R&D Portfolios
Stop assembling reports.
Stop assembling reports.
Start answering questions.
Your research portfolio already has the answers. They're buried in SharePoint, Salesforce, and a dozen systems that don't talk to each other. We make them findable, defensible, and honest.
10 wks
Reclaimed per year
45 sec
Portfolio question answered
100%
Evidence-backed or flagged
Live
CRC deployed since 2025
Sound Familiar?
Great science. No way to see it clearly.
These are the problems we hear from every portfolio leader we talk to.
“
I spend two and a half weeks every quarter pulling together board packs from five different systems.
“
The Commonwealth asks a question and I have to call three people and wait a week before I can answer.
“
We've got $21 million in funded research and I can't tell you where to put the next $500K.
“
I don't know which of our 40 projects are on track. I don't even know how many technology buckets we have.
“
Someone on the board asked about our translation pipeline and I had to wing it.
“
We tried Copilot. It made things up. We can't put hallucinated numbers in a Commonwealth report.
What Changes
From weeks of assembly to seconds of answers.
Same data. Same systems. Completely different capability.
Before Cylentis
2.5 weeks per quarter assembling board packs manually
Can't answer board questions without calling multiple people
No view across technologies, partners, or project status
Copilot and ChatGPT hallucinate in governance contexts
Spreadsheets and slide decks as the system of record
→
After Cylentis
Board packs generated in minutes with full evidence chains
Any portfolio question answered in 45 seconds with citations
Complete view of every project, technology, and partner
System tells you when it doesn't have enough evidence
One governed evidence base underneath your existing tools
The Difference
If the evidence isn't there, we say so.
Every AI tool tells you what it found. We're the only one that formally tells you what it can't answer — and exactly what data would change that. That's not a limitation. That's governance.
query › What is the commercialisation readiness of Project SC-027?
⚠ PARTIAL ABSTENTION
Partner engagement and field trial evidence support moderate readiness (3 sources, directional confidence).
However, no IP protection filings or market validation data were found in the corpus.
→ Adding IP status and market analysis would upgrade this from Directional to Verified.
Sources: Progress Report Q3 2025, Partner Engagement Log, Field Trial Summary Newcastle
In Production
Not a prototype. Not a pitch deck.
Deployed and running with a live CRC since September 2025.
48Projects governed
93Partners tracked
29Technologies mapped
503People indexed
Data ingested daily from SharePoint and Salesforce. Board packs, signal watches, technology readiness, case studies, and portfolio queries — all from one governed evidence base.
Board packs: 2.5 weeks → minutes · Portfolio queries: days → 45 seconds · Hallucinations: zero
See It In Action
What portfolio leaders actually see.
Live governance surfaces from a deployed R&D portfolio. Real structure. Real intelligence. Real evidence chains.
C.
🏠 Today
📊 Portfolio
📄 Cases
📋 Packs
✨ Ask
🔍 Intel
📈 Brief
🛡 Evidence
🏠 Needs attention now
What matters right now across your portfolio.
⚠ 4 RED projects need rescue-or-exit decisions
15 months left before wind-up. Each needs a clear decision: commit to a demonstrator pathway or prepare to close.
What to do: Run a 30-day rescue triage covering final output, partner commitment, and cost-to-complete.
CRITICAL⚡ GREEN projects with hidden translation risk
Several GREEN projects carry unresolved Finance, Partnership, or IP flags. Likely to finish technically but may still miss adoption.
HIGHThe CEO opens this Monday morning. Every risk flagged before it reaches the board.
C.
🏠 Today
📊 Portfolio
📄 Cases
📋 Packs
✨ Ask
🔍 Intel
📈 Brief
🛡 Evidence
📊 Portfolio health
48 active projects · Signal Watch on every entity
Green
41
Amber
6
Red
1
Total
48
✨ Signal Watch WATCH
Research capability is advancing, but delivery pressure is now visible.
Every project scored. Signal Watch and three governance reads on every entity.
C.
🏠 Today
📊 Portfolio
📄 Cases
📋 Packs
✨ Ask
🔍 Intel
📈 Brief
🛡 Evidence
✨ Ask anything
Natural language queries · governed evidence base
What are the main risks across the portfolio?
▶ Ask
◉ DIRECTIONAL20 records · 43 evidence items · GCA-v1
Main risks across the portfolio
Portfolio risks cluster into five themes: partner instability 14, delivery delays 9, commercialisation risk 21, budget timing 24, and research execution risk 27. The biggest shared risk is projects losing momentum because industry partners are disengaged. 35
Any question. 45 seconds. Every claim cited. Confidence scored.
C.
🏠 Today
📊 Portfolio
📄 Cases
📋 Packs
✨ Ask
🔍 Intel
📈 Brief
🛡 Evidence
🛡 Evidence posture
What you can and cannot defend this week.
✨ 7 portfolio questions need qualification before board or funder reporting.
Need qualification
7
Follow up
48
Fixable now
130
Closed
0
AI executive lens
130 evidence gaps across 48 projects. Main pressure: portfolio freshness, document promotion, and evidence depth.
Board-facing questions need qualification
Freshness issues may distort status
Evidence depth thin in multiple projects
130 evidence gaps ranked by impact. What your portfolio can't defend — yet.
Built For
If you govern a research portfolio, this is for you.
We work with organisations that manage funded research and need to defend their answers.
CRC Leaders
You report to the Commonwealth, manage dozens of projects across multiple partners, and spend weeks every quarter on reporting that should take minutes.
University Research Leadership
You oversee hundreds of research streams and can't get a clear picture of where the strongest translation opportunities are without asking 10 people.
Research Portfolio Directors
You need to know which projects are on track, which technologies are progressing, and where the next funding tranche should go — backed by evidence, not instinct.
How It Works
Six weeks to set up. Zero disruption.
Your data stays where it is. We structure it underneath. No new tools for your team to learn.
Week 1–2
Connect
We plug into your SharePoint, Salesforce, or wherever your data lives. Nothing moves. Nothing changes for your team.
Week 3–4
Structure
We build your governed evidence base — every project, partner, technology, and milestone mapped with provenance and confidence.
Week 5–6
Deliver
Your portfolio is live. Board packs in minutes. Any question answered. Gaps flagged. Intelligence your board can actually defend.
Ongoing
Compound
Every question asked makes the system smarter. Every quarter, we deliver new intelligence surfaces based on what your organisation actually needs.
Cylentis does not replace researchers.
Researchers create the science. Partners drive deployment. Commonwealth funding enables impact. Cylentis is the layer that makes the evidence visible, governable, and actionable — so the people making decisions can actually defend them.
“Cylentis took the time to deeply understand our requirements along with the environment and systems that we operate within, and translated that into an AI-enabled interrogation tool that allows us to efficiently analyse large volumes of qualitative project data. The quality of the solution has exceeded our expectations, delivering clear, actionable insights that are already strengthening how we monitor and manage our portfolio.”
Clare Tubolets · CEO, SmartCrete CRC
Who Built This
Aaron Bost
Founder, Cylentis AII built Cylentis because I watched a CRC CEO spend two and a half weeks every quarter pulling together board packs from five different systems. The research was excellent. The governance infrastructure wasn't. So I built the governed evidence layer that sits underneath — connecting SharePoint, Salesforce, and everything else into one source of truth. Every answer is cited. Every gap is flagged. If the system doesn't have the evidence, it says so. Based in Sydney. One product. One problem. Doing it properly.
Your portfolio already has the answers.
Book a 20-minute demo. Bring a question about your portfolio. We'll answer it live — or show you exactly why we can't.
© 2026 Cylentis AI — Sydney, Australia · aaron@cylentis.com